The Asset Register provides a complete record of the council’s property, equipment, and other significant assets. It ensures that all items of value are properly identified, monitored, and safeguarded, supporting effective financial management and long‑term planning. By maintaining an accurate and up‑to‑date register, the council demonstrates transparency, accountability, and responsible stewardship of public resources.
The Code of Conduct sets out the standards of behaviour expected from all councillors when acting in their official capacity. It promotes openness, integrity, accountability, and respectful decision‑making, ensuring that councillors carry out their duties in the best interests of the community. By following the Code, councillors help maintain public confidence in the council’s work and uphold the principles of good governance.
The Complaints Policy explains how residents can raise concerns about the council’s services, decisions, or conduct, and sets out the process the council will follow to respond fairly and promptly. It ensures that complaints are handled with transparency, respect, and a commitment to learning from feedback. By providing a clear route for resolving issues, the council aims to improve its services and maintain the trust and confidence of the community.
The Data Audit forms part of the Parish Council’s commitment to openness and accountability under the UK GDPR. It sets out, in a clear and accessible way, the types of personal data we hold, the reasons we hold it, how it is used, and the safeguards in place to protect it. By publishing this information, we aim to help residents understand how their data is handled and to demonstrate that the council manages personal information lawfully, fairly, and responsibly.
The Data Protection Policy sets out how the Parish Council (‘the Council’) meets its legal duty to protect rights of privacy and ensure that the personal data it holds is sufficiently protected when it is being processed.
The Financial Regulations set out the framework for how the council manages its finances responsibly, transparently, and in accordance with proper practices. They provide the rules and procedures for budgeting, spending, financial controls, and audit, ensuring that public funds are safeguarded and used effectively. By following these regulations, the council maintains strong financial governance and upholds its duty of accountability to the community.
The Freedom of Information Policy explains how the council makes information available to the public and outlines the rights individuals have to request access to council records. It sets out the council’s commitment to openness, transparency, and accountability, and describes the process for submitting and responding to FOI requests. By following this policy, the council ensures that information is shared responsibly, lawfully, and in the spirit of public trust.
The Information Technology Policy sets out how the council manages and uses its digital systems, equipment, and data to ensure security, reliability, and effective working. It provides guidance on acceptable use, data protection, cybersecurity, and the responsibilities of councillors and staff when using council IT resources. By following this policy, the council safeguards its information, supports efficient service delivery, and maintains public trust in its digital operations.
The Reserves Policy sets out how the council will determine and review the level, purpose and management of its financial reserves, in accordance with proper practices.
The Risk Management Report sets out how the council identifies, assesses, and manages the risks that could affect its services, finances, or reputation. It provides assurance that the council takes a proactive and systematic approach to safeguarding public assets and ensuring continuity of operations. By regularly reviewing risks and the controls in place, the council strengthens its governance and demonstrates its commitment to responsible, resilient decision‑making.
Standing Orders are the written rules of Fitzhead Parish Council. They are used to confirm the Council’s internal organisational, administrative and procurement procedures and procedural matters for meetings.